Executive - Procurement

Job Function

Procurement

Job Summary

The Higher Executive – Procurement supports the development of procurement strategies by monitoring inventory movement and reconciling supplies with established procedures. He/She performs forecasting, material planning and procurement functions in line with regulatory requirements, and supports vendor management based on established supplier selection processes and criteria. With a clear understanding of customers’ needs and expectations, the Higher Executive – Procurement enhances service quality by identifying and recommending innovations to improve work processes and systems.

He/she should possess strong interpersonal skills to liaise with internal and external stakeholders to deliver work outcomes. He/she is also expected to engage in trainings and performance improvement opportunities to meet individual and business key performance indicators.

Job Responsibilities/Key Tasks(External)

Implement green procurement plan 

• Deploy organisation's procurement activities based on established product specifications and customer needs in accordance to company’s ESG guidelines and policies. 
• Leverage data analytics and software integration to complete routine and transactional procurement tasks with limited human intervention, strengthen supply chain resilience and prevent cybersecurity breaches. 
• Gather data on potential suppliers on digital dashboards to analyse suppliers’ behaviours and capabilities that fulfil procurement requirements. 

Manage suppliers selection process 

• Continuous review and leverage on the e-procurement systems to streamline the suppliers. selection process, improve compliance and strengthen risk management in accordance with company’s ESG guidelines and policies. 
• Adopt selection processes and evaluation criteria with suppliers to ensure fair competition as part of company’s ESG guidelines and policies. 
• Support negotiation efforts with information on agreed contract terms and conditions with selected suppliers  based on company’s ESG guidelines and policies. 

Manage green procurement activities 

• Use automated inventory control systems to analyse inventory levels in real-time and predict customers’ demand and spending patterns based on future business requirements.
• Perform inventory planning, tracking and scheduling of stock movements and replenishment of inventory levels to ensure optimal inventory holdings.
• Collaborate with Operations and Finance departments to facilitate payment and collection processes. 
• Support emergency procurement to meet urgent requirements such as Haze, Pandemic, HASR etc. 

Manage customer relationships 

• Address customer dissatisfaction of products, service standards while working with relevant parties to resolve issues.
• Communicate with customers on organisation’s sustainable procurement policies. 

Contribute to continuous improvement and technology advancement 

• Facilitate the adoption of technologies, electronic tools and system upgrades to support productivity and innovation. 
• Assist in the review of work processes and procedures using data analytics to provide data-driven insights for the planning of continuous work improvement activities.   

Job Requirements

• Proficient in use of MS Office Applications / Microsoft Power Platform Applications 
• Knowledge of SAP will be an added advantage 
• Singaporean only

Professional Qualifications & Relevant Experience

• Degree / Diploma in Procurement / Logistics / Supply Chain or equivalent certifications 

• 1-3 years of relevant working experience in procurement or purchasing.